Gerenciamento Eletrônico de Documentos: Archivum

Before buying an EDM system be sure that:

The system interface is friendly enough so the users will
not need heavy trainning;
The system is suitable with the requisite of scalability;
The system is suitable with the markets pattern;
The system supports digitalized document;
The system supports documents generated by electronic means, for example MS Office, CAD, videos, sounds, images;
The system supports PDF files;
The security controll fulfills your organization needs;
The subsystem is intuitive;
The system allows workflow creation;
The system has a document search mechanism that searches by:
  • Words contained in the document;
  • Fragment of words;
  • The sound of the words (phonetic, more used in phonetic languages as Portuguese);
  • Logic expression that allows you to discriminate the search (Fuzzy logic).
The system controls the documents versions which can be
important in case of quality control;
The system is able to interact with any OCR or ICR;
The system allows you to creates "summary cards" to your
documents as well as to your folders or directories;
You can search documents by its "summary cards";
The types of fields available for creation satisfy your
application;
The field number has some limitation;
The system has good interaction with your scanner;
The system has a security log that shows what users have
done;
The system has some easy way to introduce and take out a document;
The system memorizes the last document scale and position
shown, this can be important otherwise you will have to repositioned the document every exhibition;
The system allows you to create virtuals copies which can be important to avoid the duplication of physic space in your hard disk;
The system imports users that already exists in your company net;
The system permits you to atribute levels of security to
access each document or group of documents;
The system configurates an automatic backup;
The system has an automatic mirror;
The system can have servers distributed.

The workflow:
  • creation tool is graphic, intuitive and easy for any user;
  • controls jobs deadlines;
  • has alarms and, the actions in this case meet your needs;
  • integrates with external systems;
  • is able to send messages to other users;
  • allows electronically polling to approve jobs;
  • allows the manager to interferes in the processes if needed;
  • allows the user to forward jobs that have something missing.